AUSTRALIAN EMBASSY
BEIJING
DEPARTMENT OF FOREIGN AFFAIRS AND TRADE
Duty Statement
Post: BEIJING
Temporary Research and Support Officer in the Research and Visits Unit (RVU)
Level: LE7
This temporary Research and Support Officer role is an important (non-diplomatic) position that provides research support to the political and economic sections as well as executive assistance to the Deputy Head of Mission (DHOM) at the Australian Embassy in China. Key elements of the job have been listed below.
1. Liaise at appropriate levels with Chinese ministries and official organisations, distribute correspondence and information, and make appointments with them as directed by the political and economic sections.
2. Using Chinese and English sources, provide research support and prepare reports on matters of interest to the political and economic sections by collecting, analysing and evaluating information on an ongoing basis.
3. Provide administrative, secretarial and basic research support principally to the DHOM including maintaining the DHOM program and appointment schedule, draft and coordinate routine office correspondence including faxes, minutes, letters, emails and arrange briefing.
4. Arrange logistical support for high-level and embassy visits, in support of the political and economic teams. This includes, but is not limited to, organising and coordinating meetings, car movements, and creating program booklets. Assistance may also be requested from other agencies or in support of high-level Chinese government visits to Australia.
5. Provision of administrative and other support as directed.
SELECTION CRITERIA
Temporary Research and Support Officer (Research and Visits Unit (RVU)
LE 7
HIGHLY DESIRABLE:
The following qualities and skills are highly desirable:
a. Well-developed ability to undertake research and produce high-quality and regular analytical reports on issues of interest to the Australian Government, including foreign affairs and trade policy;
b. a demonstrated ability at office management or executive support, including working independently to manage appointments; draft briefing, speeches, letters and emails; and provide telephone liaison;
c. Superior degree of confidence in using Microsoft software, particularly Word and Excel, databases and internet-based research;
d. Strong ability to prioritise a busy workload, work under pressure and to deadlines with great attention to detail. Flexibility, adaptability and initiative;
e. Tertiary qualifications and ability to communicate to a high level (orally and written) in English. Mandarin would be an advantage;
f. Ability to work both independently and as part of a team;
DESIRABLE:
g. Experience working with high level visits or in event coordination.
Note:
This position will be available for an initial period of four months with the possibility of extension.
Vacancy – Temporary Research and Support Officer in the Research and Visits Unit (RVU) Level 7
The Australian Embassy Beijing seeks applications from suitably qualified persons to fill the position of Temporary Research and Support Officer in the Research and Visits Unit (RVU) Level 7 with the Department of Foreign Affairs and Trade. This position will be available for an initial period of four months with the possibility of extension.
Please see the attached for the duty statement and selection criteria. We are seeking high quality written applications. Your application should include a cover letter, CV and statement of claims directly addressing the selection criteria. All applicants should provide detailed contact information for two referees.
The application period will close on Friday, 7 August 2015.
Applications should be submitted to the Human Resources Section of the Australian Embassy, Beijing at: [email protected].
Please note that only applicants short-listed for interview will receive a written reply. If you have not received any communication from the Human Resources Section within four weeks after the close of application, please consider your application unsuccessful. Thank you for your understanding and your interest in working at the Australian Embassy.